Effective communication in the workplace is key to a company’s success. Effective communication is one when the other person completely understands your message. If you are handling a team and you want to reap benefits like increase in employee productivity and performance, then you should follow 11 great communication methods in the workplace. Let’s find out what these are.

1. Always Prefer Verbal Communication

When it comes to assigning a task, then you should always prefer verbal communication over the textual one. The reason is that in the spoken phrase you are standing in front of them, you can convey a message better in person, and being there in person means not using just words but also some gestures and postures. 

2. Get Updates on Emails 

Once you are done with assigning a task to your team, then go with open meeting form again and again. Your employee won’t like it when you call them over and over just for little heads up or updates. You should know how to effectively manage workload.

Send them emails and ask for updates. In this way, you won’t waste their time and keep them engaged in a given task. They don’t need to leave their workstation only to give your minor updates. 

The key to communication here is to use the right way of communication. For a big task and meeting, verbal mode-of-communication works excellent.

For tiny updates, indeed, an email will prove more useful.

3. Check Your Tone

You don’t need to be intimidating if you want your employees or coworkers to work effectively. For example, when you order like a lousy boss who only wants results or doesn’t open to listening to any excuse, then it’s when miscommunication happens. You should understand the cost of workplace incivility.

Your employees will go into a fear zone where they will have to cope up with work-pressure, and they are afraid to make any mistake. Work-pressure and fear lead to errors in the project. Therefore, the best approach is not to keep the gun on the head of your employee. Instead, tell them clearly:

 what is required?

How important is it to meet the deadline?

4. Use Simple Vocabulary

Effective communication in the workplace requires simple words. Don’t go with a typo, fancy words, or business jargon. Try to explain your project and requirements in simple-to-understand language. If you use fancy words, then it won’t be easy to digest for them. 

Do you know? :

Diversity at Workplace has a strong connection with Employee Creativity level 

When they don’t know what you are saying, then how can you expect them to stay productive at the workplace.

5. Go with One-to-One Approach

The best leader is one who understands his employees and coworkers. So, if you want to be a successful person, then try to understand what style of communication will work with your employees. Not every employee will get an understanding of the project through an open meeting. 

Sometimes, the best communication way is to go one-to-one and explain little detail so you can grab the best results from a project.

6. Don’t Speak at Lightning Speed

If you want to have effective communication in the workplace, then don’t speak too fast. You should understand that not every person can understand that kind of language. There are chances of mumbling and unclear words in fast speaking. Use concise, clear, and short sentences. Don’t forget to take a pause when needed.

7. Listen What Others Want to Say

One mistake that every other employer conducts in the workplace is that he doesn’t listen to his employee. It’s not the right approach. For a better understanding of a project, you need to listen to your coworkers and employees. Two-way communication is requisite. So, don’t just speak and leave. Stay there and listen to everyone around as well.

8. Work on Your Body Language

The way you stand, the way you make eye contact, and the way you shake hands of your employees matter a lot. Therefore, you need to work out in your professional body language. Understand what is right posture and gesture at the workplace and then use them to convey the message accurately.

9. Be Appreciative

Once you are done with your talk and message, you should show a kind gesture, aka put a smile on the face, and thanks to the audience for listening to you. This kind gesture will paint an image of a good employer in the book of the employee. So, don’t forget to say to them, “Thank You.”

10. Do you have any Questions?

At the end of your office meeting, you should ask your employee that do you have any questions regarding the project. Ask them whether everything is clear or not. Maybe they have some problems in mind, and it’s the best time to clear them.

11. Try not to Repeat Things

Repetition makes conversation borring , and you might lose an employee’s engagement level in the conversation. Unless it’s an absolute must try not to repeat instruction over and over. It is an annoying behavior that you should avoid to have effective communication at the workplace.